If you're exporting a PDF file from Microsoft Word for printing, embedding fonts ensures your document looks exactly as intended on any computer or printing system. Here's how to create a PDF with embedded fonts from Microsoft Word:
Export Settings
Open your document in Microsoft Word
Click File > Save As (or Export)
Choose "PDF" from the file format dropdown menu
Click "Options" or "More options" (depending on your Word version)
In the PDF options window:
Check "ISO 19005-1 compliant (PDF/A)" - this automatically embeds fonts
Ensure "Bitmap text when fonts may not be embedded" is unchecked
Select "Best for printing" under Optimize for
Click "OK" and save your PDF
We recommend using the "High Quality Print" or "Press Quality" PDF preset if available.
If you continue experiencing issues with font embedding, contact our support team for assistance.